Minutes of the 10-30-2009 Board Meeting
Medford Food Co-op
Minutes of Board Meeting October 26, 2009
225 W. Main St., Medford
Call to order: 6:22 PM
Present: Directors: Jim Sims., John Miele, John Statler, Steven Kraft and Robin E. Brown. Absent: Tommy Larson and Augustine Colebrook.
The minutes of the October 5, 2009 meeting were read and approved.
Old Business:
Capital Campaign Report: Robin B. reported that Hellgate Excursions has agreed to a $1k sponsorship. She is contacting the Grange Co-op and Pacific Power.
Loan Letter to Owners: Content of the proposed letter was read and corrected. Notice of the Annual meeting and election of Board of Directors will be included in the letter. Wild River Pizza was suggested as a tentative location; Robin will inquire about space availability. A motion was unanimously approved that Notice of a proposed Bylaw amendment to allow Notice to the owners to be authorized by both email and by publication in a newspaper of general circulation a budget of up to $600.00 was unanimously approved for printing the loan letter and return envelopes.
The board unanimously agreed that the Spearco site required several hundred thousand dollars beyond our Sources and Uses Budget and, therefore, because its ownership was not offering to include the necessary site improvements and because the negotiation status of a lease of the property next door to Spearco for our required parking lot appeared unfeasible, the Spearco site would be eliminated from the three final sites under consideration for the final location of the Co-op.
New business:
A motion was passed unanimously to print 250 two-sided share subscription forms.
Jim offered to contact the State Department of Employment to find an economist who can tell us what the economic impact of the Co-op will be on the Valley community. He also agreed to contact Brad Hicks at the Medford Chamber for an endorsement of the Co-op.
The next meeting of the Board will be Monday November 9, 2009. The November 1, meeting was set over by unanimously approved motion.
The Board reviewed the new power point visuals prepared by John S. and finalized wording changes. Power point presentation training will be October 30, 2009 at 3:00 PM.
The Board voted unanimously to recommend November 22, 2009 from 3:00 to 6:00 PM to Grilla Bites as the date and time of the next fundraiser there.
Robin Reported that Nancy Fox and Emit Framson updated the entire owner’s email and address list. She further reported that our sponsors are now linked on our web site.
Adjourned: 8:35 PM
Jim Sims
President
