Minutes of the 12-07-2009 Board Meeting

Medford Food Co-op
Minutes of Board Meeting December 7, 2009
225 W. Main St.
Medford

Call to order: 6:10 PM

Present: Directors: Jim Sims, John Miele, John Statler, Augustine Colebrook, Steven Kraft, Donna Kessler and Robin E. Brown. Tommy Larson was absent.

The minutes of the November 16, 2009 meeting were read and approved.

Old Business:

Capital campaign: Robin B. discussed the dozens of contacts she has made regarding potential sponsors for the Co-op.
The Board unanimously approved sending letters by first class mail to the owners who did not receive our letter sent out in November. This will include new members and address corrections received back from the post office.

New Business:
The Board appointed Jim, John M. and Augustine as a nominating committee for Board of Director elections at the Annual Meeting on January 13.
The Board discussed how shares are voted at the annual meeting and decided that owners should have their voting status determined on entry. The assignment of sequential owner numbers was tabled.
Patronage refunds were discussed pursuant to the bylaws. The matter of dividends based on number of shares owned will be addressed by a proposal to the Board to have a bylaw amendment voted on by the owners to allow dividends proportionate to shares.  The Board unanimously agreed to have the matter researched legally first.
A tentative Special meeting of the Board was set for December 14 at 6 PM at 225 W. Main St. in executive session to discuss the funding of the capital campaign. Notice will be given on Friday if the meeting is on.
The Board went into executive session to discuss potential Board nominees.
The Board unanimously elected Donna Kessler to the Board of Directors to serve through the annual meeting elections. The Board unanimously elected her Treasurer to replace John M.

Adjourned: 8:39 PM

Jim Sims
President