Minutes of the 3-16-2009 Board Meeting
Medford Co-op General Board Meeting
Minutes, March 16th, 2009 6PM
225 W. Main St.
1. Present: Jim Sims, Louise Dix, Will Taft, Steven Kraft, Tommy Larson, John Miele, Erika Robinson. Absent: John Statler
2. Approval of minutes from February 2nd, 2009
3. Officer Installations:
President : Jim Sims. Tommy Larson moved ; Steven Kraft seconded ; Unanimously approved.
Vice President : Louise Dix; Steven Kraft moved , John Miele seconded; Unanimously approved.
Secretary/ Treasurer: Erika Robinson; Jim Sims moved , Louise Dix seconded; Unanimously approved.
4. John Miele moved to create a Financial Officer’s position. Purpose of position would be to assist secretary. Seconded by Louise Dix ; Unanimously approved.
5. Steven Kraft moved to appoint John Statler, John Miele, Louise Dix, Erika Robinson to one year terms, and Tommy Larson, Jim Sims, Steven Kraft to two year terms of service. Louise Dix seconded; Unanimously approved.
6. Steven Kraft moved to reimburse Dana Hopkinson the sum of One Hundred Twelve dollars and Sixty cents for expenses relating to Pacific Survey copying fees. This check will replace check #1294 previously and errantly made out to Pacific Survey Co. John Miele seconded; motion carried Unanimously. *John Miele agreed to deliver check #1295 to Dana Hopkinson.
7. Jim Sims moved to place three people on the Umpqua Bank checking account. Those to be added will include Jim Sims and Louise Dix; Erika Robinson will continue on acct. John Miele seconded; Motion carried unanimously.
8. Jim Sims moved to arrange to require two signatories per check on the Umpqua Checking account. John Miele seconded; Unanimously approved.
9. Louise Dix moved to create a schedule for future Board meetings. For approximately the next six months , the Board will meet on the first and third Mondays of the month at Legal Services, 225 W. Main St., 6PM. John Miele seconded ; Motion passed Unanimously.
10. John Miele moved to create the following committees. It was decided that the committees should be formed with the following Board liaisons:
Fundraising Committee: to include Jim Sims and Louise Dix. Committee’s functions may include membership drives. Members suggested for the committee might include Lori Hopkinson. Sue Densmore and Robin Brown are professional fundraisers who the Board might consider to spearhead a fund raising campaign.
Site Review Committee : to be comprised of Steven Kraft, John Miele, Tommy Larson.
Corporate Committee: no Board representation yet. Committee’s functions to include bylaws review, business plan review, insurance, project manager selection.
Financial Advisory Committee: to include Jim Sims and two to four community members whose expertise lies in financing the building, giving financial advice to the Board, review lease agreements, look over banking agreements.
Store Development Committee: no Board representation yet, to include Project Manager.
Tommy Larson seconded the motion; motion carries Unanimously.
11. Discussed contacting Lori Hopkinson to assist in developing two questions that could be posed to our membership.
12. A time line of April/ May of this year to begin fundraising and a project completion date of January 2010 was discussed.
13. Dana Hopkinson’s estimated scope of work on the Foodland site was presented as follows:
Bathroom: toilet
Freezer - cooler repair
HVAC
Electrical
Plumbing
Renovate building
Repair floor
Front door
Update cooler
Front façade
Meeting Adjourned at 9:30 PM
