Minutes of the 5-18-2009 Board Meeting

Medford Food Co-op
Minutes of Board Meeting, May 18, 2009
225 W. Main St., Medford

Call to order: 6:14 PM

Present: Jim Sims., John Miele, Steve Kraft, and Tommy Larson. John Statler arrived at 6:30 PM.. Polly Williams was absent.

The minutes of the May 4, 2009 were unavailable. Reading was tabled until June 1, 2009.

Board and officer Reports:

Jim Sims read the resignation of Louise Dix from the Board of Directors and as Vice-President and Treasurer. Her resignation was accepted.

Officers and Board election:

Steve Kraft was nominated as Vice-President . He was elected unanimously.
John Miele was nominated as Treasurer. He was elected unanimously.
A motion was made and passed unanimously to table the election of a replacement to the Board of directors to the June 1, 2009 meeting.

Committee Reports:

Site review Committee:
Steve Kraft, chairman of the Site Review Committee reported that an on-site inspection of Foodland was made with our contractor and subcontractors. An on-site meeting with the Los Angeles representative of the site sub lessee is scheduled for May 28th.
Tommy Larson is working up the Value Village site, including discussions with the owner of the site.
The Committee made a site review of the Sperco building and Steve is in discussions with the Realtor for the site and of the vacant lot next door.
A site review was completed at the Kim’s Restaurant location.

Finance Committee:

John Miele reported that a tentative “Minimum Sources and Uses Budget” has been prepared by the Committee reflecting the Board’s discussion last meeting to reduce as much as possible the start-up and initial operations expenses for the store in an effort to “start small.” The budget retains the assumptions of our prior market studies. Dana Hopkinson is evaluating the site with his sub contractors and will submit minimum equipment and leasehold improvements estimate. The Committee feels that these budget revisions will provide a reference point for comparison of all other site under review.

Old Business:

The Food Co-op has been signed up on the Rogue Current network site.
The Board unanimously approved signing the Co-op up on Face Book.
The Board unanimously approved the purchase of a tri-fold logo board for use at Farmer’s Market. Tommy Larson volunteered to take digital photos for the board and to print the Co-op’s logo for placement on the board.
The donation of a table for use at Farmer’s Market purchased by Christine Hanie valued at $50.00 was unanimously approved by the Board.

New Business:

The Board unanimously approved a motion to have a fundraising event on a date available in July at Badassare Gardens, or other suitable location, contingent on finding an event organizer.
The Board unanimously approved a motion to find a professional fundraiser to organize fundraising events.

The meeting was adjourned at 8:23 PM.