Minutes of the 6-15-2009 Board Meeting

Medford Food Co-op
Minutes of June 15, 2009
225 W. Main St., Medford OR 97501

Roll Call: John Miele, John Statler, Tommy Larson and Steven Kraft

Finance Committee Report:
John Miele reported that Peoples Bank has requested a revised business plan so they can provide the MFC with a non-binding contingent Bank letter of Intent that they will provide the co-op with a loan. John also stated that the finance committee will be meeting on 6/17 with Robin Brown to discuss the upcoming MFC event and capital fund raising plans.
A proposed contract has been submitted to the Finance Committee and to the BOD from robin Brown for her employment for a thirty-three day contract as a hired Event planner and Fund raiser. After some discussion a motion was raised by John Miele and Seconded by John Statler.
Motion: The BOD gives tentative approval of contract as submitted by Rob9ing brown to handle fundraising and event planning for the July 15th, 2009 event. The Motion carried unanimously.
Robin then gave her findings for the site of the event and possible sponsors.
Motion:
The BOD authorizes Robin Brown to continue and finalize arrangements for the space located across from Joseph Winan’s Furniture and for 4 daughters to be and event sponsor. The motions carried unanimously

Site Review Committee Report:
The site review committee met on 6/8 and it was decided that all properties that are in the running will have letters of intent ready and that all negotiation will be in very close comparison to each other by the July 15 event. It is that event where a power point presentation will be give to show the site review committee’s findings.
Al Gross will be assigned the task of researching a new possible site of the Mattress Land location.
Dana Hopkinson requested that the BOD approve getting new CAD type drawings of the Foodland location done.
Motion: The BOD authorizes John Miele to negotiate with Foodland reprenetation to get the cad-type renderings made and further authorizes that the Cost authorized is up to $100.00 the Motion carried unanimously.

Treasurer’s report: No new Transactions to report at this time.

Old Business:
Co-op phone lines: Tommy sent information to all Board members. It was decided to table this until the 7/6/09 BOD meeting.
John Statler’s resume is needed by the bank. John said he will get it done as soon  as possible.
BOD replacements: there are two vacancies on the board and a search committee will be  formed after the 7/15/09 meeting. Applications are welcomed.

Adjourned: 7:15 PM