Minutes of the 7-20-2009 Board Meeting
Medford Food Co-op
Minutes of Board Meeting July 20, 2009
225 W. Main St., Medford
Call to order: 6:10 PM
Present: Jim Sims., John Miele, Steve Kraft, and Tommy Larson… John Statler was absent.
The minutes of the July 6, 2009 meeting were accepted and approved.
Committee Reports:
Site Review: Chairman Steve K. reported that the review of the three final sites on July 15th at the owner’s meeting was positively received. Of the 110 owners voting at the meeting the Spearco site was favored by 3 to 2 over the Foodland site. The Bear Creek Plaza site trailed substantially. It was noted that there was a good turn-out by the Heart of Medford Association supporting Spearco.
Steve K. reported that the City Planning Department said that the C-H zone, where Spearco is situated, allows grocery markets as a permitted use and that parking would be more than adequate if we rented and paved the Cooney Lot next door. The Board again discussed that more work needs to be done in evaluating the expense of improvements necessary to open a store at the Spearco site and that it remains to be seen at what level the site’s owner will participate in financing these improvements. Kraft reported that it is hoped that the necessary information will be forthcoming this month.
We are presently awaiting an offer of terms from the Foodland ownership and sublease.
The owners of the Bear Creek Plaza site have requested that the Food Co-op allow them to submit a letter to our membership. A motion was made after reviewing the proposed letter that it was a proper communication that we could forward to our owners. Approved unanimously.
Old Business:
A report by Tommy L. on a Food Co-op msg phone line was tabled to the next meeting.
The Board was again asked to email their up-dated resumes to Jim S. if they haven’t already .
The Board discussed the desired skill sets for filling the two empty Board positions. The positions are for 5 months. Accounting, grocery experience, commercial real estate leasing, and events planning/organizing were specifically identified as desirable skills. It was decided that the president would write the owners seeking people who might be interested in serving.
New Business:
A motion was made and approved unanimously to offer Robin E. Brown a contract to continue work as the Co-op’s fundraising coordinator for 5 months on a month to month basis commencing August 1st at the same salary level.
A motion was made and approved unanimously to open a new account at Umpqua Bank to deposit Sponsorship monies received.
A motion was made and approved unanimously to allow Fundraising Sponsors the option to sign pledges committing to fulfill the balance of their sponsorship pledge once the Food Co-op has raised $100,000 in owner shares sold in the community.
The meeting was adjourned at 8:55 PM
Jim Sims
President
